Relocation Strategy

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Office Relocation Strategy

ItemDescriptionLead Time
1Circuits & Contracts
Telephone Lines & Data Circuits – cancel & order for new location (based on new requirement & service availability)
up to 90 days
2Systems & Equipment Audit
All equipment for Comms Room to be Audited or planned. Particular emphasis on power consumption/heat produced. Information required to plan new location comms room build and M&E service provision.
30 days prior to fit-out
3Telephone System
Are you Moving existing phones or Replacing? A new system needs to be specified with knowledge of services, availability & features required.
60 days
4Building Plans & Comms Room Design
New location plans needed to ascertain best location for Comms Room. All required equipment to be accommodated within the Comms Room with relevant workspace available and adequate provision of Mechanical (Air Conditioning) & Electrical services.
at least 14 days prior to fit-out
5Workstation Resource Plans
How will you allocate power & data to each workstation? Number of data ports? Floorboxes? Presented at desktop? Add information to layout drawing as soon as possible.
14 days prior to fit-out
6Cabling Planning
Decide on the standard of cabling required (Cat5e, Cat6, Cat7) based on bandwidth requirements and potential future developments. How many ports per location? How many wiring closets (1 per 10,000 sq ft or 1 per floor)?
30 days prior to fit-out
7Relocation Project Plan
Who will do what & when? Telephone Systems, Servers, Desktops. Every item of IT & Comms needs to be considered, planned & documented.
As early as possible
8Allocation of Resources
Internal staff or Existing suppliers. Contractors or new suppliers. Or perhaps engage a specialist to plan and oversee the entire project.
60 days?
9Project Implementation
Arrange meetings, manage contractors or internal resources. Ensure all agreements are progressing as planned. Day-to-day works during fit-out. Supervise all new installation works.
as required
10Testing & Commissioning
A series of events to be managed based on the Project Plan but will include witnessing commissioning of Cabling, Circuits, Telephone System, Network Infrastructure, etc. Does everything work as it should?
1 week prior to occupancy
11Home & Dry
You’re in and fully functional because you undertook all the items above in a measured, managed, and effective manner.
Days

This basic checklist will highlight how IT requirements can impact a move & ensure a smooth transition.

The scale of works required will determine the fit-out time frames, but typically 4-12 weeks is required.

 

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