Relocation Strategy
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Office Relocation Strategy
Item | Description | Lead Time |
---|---|---|
1 | Circuits & Contracts Telephone Lines & Data Circuits – cancel & order for new location (based on new requirement & service availability) | up to 90 days |
2 | Systems & Equipment Audit All equipment for Comms Room to be Audited or planned. Particular emphasis on power consumption/heat produced. Information required to plan new location comms room build and M&E service provision. | 30 days prior to fit-out |
3 | Telephone System Are you Moving existing phones or Replacing? A new system needs to be specified with knowledge of services, availability & features required. | 60 days |
4 | Building Plans & Comms Room Design New location plans needed to ascertain best location for Comms Room. All required equipment to be accommodated within the Comms Room with relevant workspace available and adequate provision of Mechanical (Air Conditioning) & Electrical services. | at least 14 days prior to fit-out |
5 | Workstation Resource Plans How will you allocate power & data to each workstation? Number of data ports? Floorboxes? Presented at desktop? Add information to layout drawing as soon as possible. | 14 days prior to fit-out |
6 | Cabling Planning Decide on the standard of cabling required (Cat5e, Cat6, Cat7) based on bandwidth requirements and potential future developments. How many ports per location? How many wiring closets (1 per 10,000 sq ft or 1 per floor)? | 30 days prior to fit-out |
7 | Relocation Project Plan Who will do what & when? Telephone Systems, Servers, Desktops. Every item of IT & Comms needs to be considered, planned & documented. | As early as possible |
8 | Allocation of Resources Internal staff or Existing suppliers. Contractors or new suppliers. Or perhaps engage a specialist to plan and oversee the entire project. | 60 days? |
9 | Project Implementation Arrange meetings, manage contractors or internal resources. Ensure all agreements are progressing as planned. Day-to-day works during fit-out. Supervise all new installation works. | as required |
10 | Testing & Commissioning A series of events to be managed based on the Project Plan but will include witnessing commissioning of Cabling, Circuits, Telephone System, Network Infrastructure, etc. Does everything work as it should? | 1 week prior to occupancy |
11 | Home & Dry You’re in and fully functional because you undertook all the items above in a measured, managed, and effective manner. | Days |
This basic checklist will highlight how IT requirements can impact a move & ensure a smooth transition.
The scale of works required will determine the fit-out time frames, but typically 4-12 weeks is required.